Volunteers are the heart & soul of this operation. We need over 500 servant-hearted volunteers for SoulFest to run smoothly. Serve with your gifts and talents in the areas of security, selling merch, hospitality, stage crew, and many other departments. Review the list of positions below for more information and then click the button to register today!
Full Time: Minimum of 3 days, Two 4 hour shifts per day
• FREE Admission
• FREE Camping in Volunteer section
• One Meal per day
Part Time: Minimum of 3 days, One 4 hour shift per day
• 50% off festival admission ($77.55)
How old do you need to be to volunteer?
Full time volunteers must be 16 years old by the start of the festival. Volunteers who are 14 and 15 may volunteer part time only. Unfortunately, we cannot accept any volunteers under the age of 14. Volunteers under 18 will need a signed release of liability form. Download the Volunteer Waiver here.
What is volunteer camping like?
Volunteer camping (full time only) is a community where volunteers camp together in a field. These are not individual campsites. Volunteers are asked to bring a reasonable sized tent and asked to set up close together to conserve space. This creates a fun atmosphere and a chance to bond with your fellow volunteers, but do come prepared to be in close proximity to others. There is no electricity or water hookups, and RVs are not allowed.
What are volunteer meals like? (full time only)
Full time volunteers receive one meal a day, typically served mid-day. This will be a good sized hot meal, such as a casserole with salad and bread. Volunteers are on their own for their other two meals each day, so please plan accordingly to bring a cooler of food, or money to purchase meals from vendors within the festival.
What types of positions are available?
We have volunteer positions in a wide variety of departments, such as selling t-shirts or other merchandise in the Retail department, manning security gates as part of the Peace Patrol, working as part of the parking, hospitality or volunteer services teams, or preparing food in the kitchen as part of the Kitchen Crew. See below.
What if I can’t volunteer for all three days?
Unfortunately, we are not able to accommodate volunteers who cannot work all four days of the festival. Volunteer registration is typically open right up until the week of the festival, so if your situation changes, please come back and fill out an application then. If you are available for the four consecutive days just before or after the festival, contact us about Setup and Teardown opportunities.
Can I select which hours I work each day? When do we find out our schedules?
While we would love to accommodate everyone’s schedules, unfortunately with 500-600 volunteers, custom schedules are not possible. When you sign up to volunteer, you are agreeing to work whichever shifts you are scheduled for during each day of the festival. We do our best to make things fair and to distribute shifts evenly, so most departments operate on a system where volunteers work two day shifts and two evening shifts. However, it is possible that you will be scheduled for four evening shifts, particularly if working in a department that has greater evening responsibilities, such as Stage Crew. Since our needs often change last minute, schedules cannot be finalized until just before the festival. For this reason, we cannot provide you with your schedule until you arrive on site at the festival and meet your team manager.
Is there any training for volunteers before the festival begins?
Yes! There is a volunteer orientation for all volunteers on the Wednesday night before the festival starts. All volunteers are asked to arrive in time to attend this meeting if at all possible, as it is where you will meet your team leaders and receive training for your position. Most volunteers plan on arriving on Wednesday afternoon or early evening, and staying until Sunday morning before packing up and heading home, as the festival doesn’t wrap up until late evening on Saturday.
What is the application process like?
The application involves basic personal information and then a handful of short questions about your skills and interests. It shouldn’t take more than 20 minutes to complete. Please answer all of the questions in the application, as incomplete applications slow down the review process while we contact you for the missing information. The skill and interest questions are especially important in helping us match you with the right position, so please take the time to answer each of these.
When will I hear back about my application, and what kind of communication can I expect?
You can expect to hear back about your application within two weeks of filling it out. If it has been longer than two weeks and you have not heard anything, please e-mail firstname.lastname@example.org. You will initially receive an e-mail from the volunteer coordinator letting you know that your application has been received, and when to expect an answer as to your acceptance. In some cases you will not be assigned to a specific position right away, as we wait to see what our specific needs will be. After receiving your acceptance and your position assignment, you may not hear from our volunteer coordinator again until the month before the festival when the Volunteer Handbook will be sent out.
Are there any opportunities to volunteer other than during the three days of the festival?
Yes! We have both a Setup and a Teardown crew, as well as year round volunteer opportunities. Want to be a part of the crew that sets up the festival grounds and builds the stages? Setup is a limited crew, so please email email@example.com. soon. Please be aware that all of our setup positions involve physical labor and the ability to lift 50 to 75 pounds.
Teardown is a great need of ours each year. Teardown volunteers begin work on Saturday night after the last concert, and work until the festival is completely taken down, which is typically on Tuesday. This is a great option for a group who wants to enjoy some of the festival and then serve together doing teardown afterward. Please email to find out more.
Who do I contact if I have questions about volunteering that aren’t answered here?
Email firstname.lastname@example.org. Our volunteer coordinator does not work out of the SoulFest office to receive phone calls, but office staff can always assist you if you have a need that cannot be addressed via e-mail.
I applied to volunteer but need to withdraw my application. What do I do?
Email email@example.com. You don’t need to give a reason if you are uncomfortable doing so, and a message isn’t even necessary, just a simple “no longer available” will do. It is very important to our planning that we have accurate numbers of our volunteers, so please do let us know if you can no longer serve with us.